Microsoft Scenario Library Energy and Resources Accelerate health and safety inspections

Available with: Microsoft 365 Copilot

Energy and Resources scenario: Accelerate health and safety inspections

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Scenario

Streamline on-site inspections to reduce risks and ensure compliance

1. Analyze new safety rules

There is a new local safety regulation, and the inspector asks Copilot to summarize the document. The inspector asks questions to Copilot to better understand how the new regulation will impact safety inspections on worksites.

Microsoft Copilot icon

Microsoft 365 Copilot Chat1

Benefit: Quickly get up to speed with new regulations and ask Copilot the impact.

The inspector asks Copilot in Forms to update the existing safety checklist with new steps and checks to be compliant with new regulation.

Microsoft Forms icon

Copilot in Whiteboard

Benefit: Quickly modify an existing checklist.

On a worksite for building a new portion of the Energy Critical Infrastructure (e.g., electrical lines or pipelines etc..), the inspector takes a picture of workers performing activities in proximity to high voltage equipment. The inspector asks Copilot to describe the picture for anything dangerous and include the picture and generated comments into the checklist.

Microsoft Copilot icon

Microsoft 365 Copilot Chat1

Benefit: Using Copilot multi-modality, ask to analyze pictures to identify workers at risks.

Workers on site belong to an external contractor. The inspector asks Copilot to retrieve information about the contractor and the Project Health & Safety Plan for the worksite being executed. Using this data, the inspector asks Copilot to summarize the Scope of Work to ensure compliance and identify potential safety violations.

Microsoft Copilot icon

Microsoft 365 Copilot Chat1

Benefit: Save time reviewing long Scope of Work documents asking Copilot to pull out the essential information.

Using the checklist, notes, scope of work, and pictures taken, the inspector asks Copilot to provide summaries of safety violations on the site and generate a draft safety violations report.

Word icon

Copilot in Word

Benefit: Retrieve relevant documents, notes and emails faster and quickly generate a report.

Given the severity of the safety violations, the inspector asks Copilot to draft an urgent message to the head of H&S and asks Copilot to create a bullet items list with all violations found during the worksite inspection.

Outlook icon

Copilot in Outlook

Benefit: Draft emails and schedule meetings for relevant stakeholders with appropriate information and tone for audience.

KPIs

Opportunity to impact key functional area KPIs

Support the development of new energy products and markets by analyzing market trends and optimizing business strategies.
Boost productivity
  • Rapidly find information
  • Diagnose problems faster
  • Check for similar issues and resolutions
  • Quickly send follow-up communications

Energy workers leverage Microsoft’s Copilot to streamline operations, enhance efficiency, and deliver exceptional service, ensuring employee satisfaction.
Efficient ticket resolution​
  • Quickly identify urgent issues​
  • Organize information from past interactions​

How Microsoft Copilot can help increase revenue generation

Increase revenue generation by optimizing trading decisions and accelerating licensing and permitting process for capital projects, thereby maximizing financial returns.
Boost productivity
  • Rapidly find information
  • Diagnose problems faster
  • Check for similar issues and resolutions
  • Quickly send follow-up communications

How Microsoft Copilot can help improve safety and compliance metrics

Enhance safety protocols by analyzing incident reports and real-time data. Ensure compliance with regulatory standards by generating accurate and timely reports.
Improve quality of internal materials and processes
  • Improve job descriptions for further role clarity
  • Improve company meetings with summarization and recap
  • Completely focus during the meeting

How Copilot can help improve operational efficiency

Use Copilot to lower operational costs by automating routine tasks and improving workflows and scheduling. Utilize AI-driven insights to maintain the highest standards of process excellence.
Speed problem resolution​
  • Rapidly find information​
  • Diagnose problems faster​
  • Check for similar issues and resolutions​
  • Quickly send follow-up communications​

The content in this example scenario is for demonstration purposes only. You should evaluate how Copilot aligns with your organization’s business processes, regulatory requirements, and responsible AI principles.