Microsoft Scenario Library Education District-wide reporting and communication

Available with: Microsoft 365 Copilot

Education scenario: District-wide reporting and communication

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Scenario

Using Copilot for district-wide reporting and communication

Analyze key data, prepare customized reports, and share them effectively

1. Data assimilation

Use Copilot to improve its performance reports (e.g., faster, visually appealing reports) and unify stakeholder communication across school boards and parents.

Microsoft Copilot icon

Microsoft 365 Copilot Chat2

Benefit: Let Copilot help collate data for you from various organizational sources such as student information systems, financial databases, and more.

Analyze the district-wide data and identify the specific KPIs and reporting needs for each audience group.

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Copilot in Excel

Benefit: Quickly extrapolate specific needs of different audiences such as school boards, parents, and the community (e.g., graduation rates for the board, student progress for parents, teacher effectiveness).

Prepare customized reports tailored to different stakeholders' needs, highlighting district performance, challenges, and proposed strategies for improvement.

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Copilot in Excel

Benefit: Generate custom visuals to present data in an easily digestible and accessible manner to all using Copilot (e.g., a graduation rate graph over time for the board, student progress chart by grade level for parents).

Develop a comprehensive communication strategy to determine communication channels, timelines, and messaging for effective engagement.

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Copilot in PowerPoint

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Copilot in Word

Benefit: Draft district-wide communication rollout plan in record time using Copilot.

Organize discussion forums to disseminate key findings, best practices, and address key concerns / clarifications real-time.

Microsoft Copilot icon

Microsoft 365 Copilot Chat2

Benefit: Document key discussion points, decisions made, follow-ups, and next steps to share with a wider audience quickly and easily.

Gather feedback and engagement data to continuously refine the report format, content, and communication channels used for socialization.

Microsoft Copilot icon

Microsoft 365 Copilot Chat2

Benefit: Save time by having Copilot draft improvement areas for you to optimize engagement effectiveness.

KPIs

Opportunity to impact key functional area KPIs

Copilot can empower everyone to free up their time and energy to focus on what matters most. Easily adjust, summarize, and create new content using natural language.
Speed up internal communications
  • Have Copilot assist with emails
  • Draft email comms and announcements with Copilot

Copilot provides an opportunity to identify areas for improvement and makes the most of your data. Discover and dig into new insights such as budget management, enrollment trends, survey data interpretation, and more.
Process optimization
  • Copilot assists with drafting mails
  • Analyze data and create actionable insights
  • Collaborate with Teams and rapidly create proposals

Copilot can help personalize learning by easily adapting content, simplifying complex topics, and helping students fully participate. Students can benefit from personalized 24/7 support, initial feedback on their work, and assistance getting started.
Improve quality of learning content
  • Improve learning content
  • Improve quality of emails and chats

Amplify your creativity by bringing your ideas to life with custom-generated images, presentations, and an agent for productivity. Copilot also takes collaboration to the next level to help you stay connected and able to achieve more together.
Improve quality of learning content
  • Improve learning content
  • Improve quality of emails and chats

The content in this example scenario is for demonstration purposes only. You should evaluate how Copilot aligns with your organization’s business processes, regulatory requirements, and responsible AI principles.