Microsoft Scenario Library Manufacturing Production planning

Available with: Microsoft 365 Copilot and Copilot Studio

Manufacturing scenario: Production planning

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Scenario

Using Copilot for production planning

Set production schedules based on sales and inventory

1. Sales forecast

Summarize sales forecast and export to Copilot Pages. Tag sales, marketing, and other supply team members to review demand for respective product lines/ products.

Microsoft Copilot icon

Microsoft 365 Copilot Chat2

Benefit: Facilitates seamless collaboration and feedback from sales, marketing, and supply teams, leading to more accurate and aligned demand forecasts.

Use Copilot to summarize insights from various teams and adjust the forecast based on key feedback and suggested changes.

Microsoft Copilot icon

Microsoft 365 Copilot Chat2

Benefit:  Ensure forecasts remain accurate and relevant by integrating insights and feedback from various teams and reducing the need for extensive manual revisions.

Share inventory plans on Copilot Pages and invite feedback from manufacturing, warehouse, procurement, and other supply teams on constraints and their ability to fulfil the supply plan.

Microsoft Copilot icon

Microsoft 365 Copilot Chat2

Benefit: Improves supply chain efficiency by incorporating feedback from key departments, helping to identify and mitigate potential supply constraints early maintaining just-in-time inventory levels.

Ask Copilot to produce a production schedule based on committed orders, inventory levels, and employee availability.

Copilot Studio icon

Copilot Studio Agent

Benefit: Efficiently schedule production runs to maximize profitability.

Review and update the production schedule with the operations teams and develop a final plan.

Microsoft Teams icon

Copilot in Teams

Benefit: Enhances planning by capturing key decisions and creating actionable plans, ensuring clear accountability and timely execution.

Try in Prompt Gallery: Summarize meetings and videos

KPIs

Opportunity to impact key functional area KPIs

How Microsoft Copilot can help improve product time to market

Use Copilot capture customer needs and then support coordination of product development activities.
Boost productivity
  • Rapidly find information
  • Diagnose problems faster
  • Check for similar issues and resolutions
  • Quickly send follow-up communications

How Microsoft Copilot can help employee turnover rates

Retain critical plant and headquarters staff by improving the work/life balance of all workers by simplifying overhead tasks. Improve skilling to provide more growth opportunities and increase internal hiring.​
Improve quality of internal materials and processes
  • Improve job descriptions for further role clarity
  • Improve company meetings with summarization and recap
  • Completely focus during the meeting

How Microsoft Copilot can help customer satisfaction

Improve customer service performance with tailored LLMs for higher first-time call resolution. Improve customer communications whether through improved writing or improved call scripts.​
Incorporate feedback
  • Rapidly analyze customer feedback
  • Quickly create recommendations
  • Swiftly update scripts and processes
  • Create communications to socialize the changes

How Microsoft Copilot can help minimize scrap rate

Quickly identify quality issues by accessing and analyzing quality logs. Reduce the cost of any recall programs that are required with effective management and tailored responses.​
Speed problem resolution​
  • Rapidly find information​
  • Diagnose problems faster​
  • Check for similar issues and resolutions​
  • Quickly send follow-up communications​

How Microsoft Copilot can help supply chain performance

Use AI to generate evaluation criteria for new materials and suppliers. Review contracts to make the most effective deals and use AI analysis to evaluate supplier performance.
Speed data analysis and reporting​
  • Quickly analyze trends​
  • Generate informative charts​
  • Create strategy presentations ​

How Microsoft Copilot can help minimize production downtime

Use Copilot to analyze information from manufacturers apps to predict and prevent equipment failures, manage inventory levels and identify training that can help staff keep machines operating. 
Speed problem resolution​
  • Rapidly find information​
  • Diagnose problems faster​
  • Check for similar issues and resolutions​
  • Quickly send follow-up communications​

The content in this example scenario is for demonstration purposes only. You should evaluate how Copilot aligns with your organization’s business processes, regulatory requirements, and responsible AI principles.