Microsoft Scenario Library Finance Update a guidance document

Available with: Microsoft 365 Copilot

Finance scenario: Update a guidance document

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Scenario

Rapidly update guidance documents to match new regulations.

1. Get meeting insights

Review meeting details to determine the changes to be made in the RFx document.

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Copilot in Teams

Action: In Meeting Recap, review meeting topics to quickly locate the relevant details for your document updates.

Use Copilot to locate the latest RFx document that needs updating based on the stakeholder request.​

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Microsoft 365 Copilot Chat2

Example prompt: Locate the latest RFx document created by your team in the last week.

Adjust your financial model to confirm the expected change in costs and review where it exceeds your threshold.

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Copilot in Excel

Example prompt: Highlight the cells yellow where the “adjusted expected spend” exceeds $10,000.

Rewrite the relevant document sections that need updating based on the new RFx information.

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Copilot in Word

Example prompt: Summarize the updated sections into a few bullet points. This will be added with your Microsoft Excel chart in an email to the stakeholder.

Draft and send an email to your stakeholder summarizing the changes.

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Copilot in Outlook

Action: Use Coaching by Copilot: write an email to my stakeholder outlining the updates, gain alignment, and offer a meeting to discuss.

KPIs

Opportunity to impact key functional area KPIs

How Microsoft Copilot can help average request times

Microsoft Copilot can help with lowering resolution times which in turn ​leads to increased agent productivity and higher customer satisfaction rates.​
Boost productivity​
  • Rapidly find information​
  • Diagnose problems faster​
  • Check for similar issues and resolutions​
  • Quickly send follow-up communications​

How Copilot can improve risk management

Finance teams grapple with complex tasks—from credit and collections to risk management and compliance. Get real-time insights and strategic recommendations. By automating mundane tasks, Microsoft Copilot frees up time for critical decisions, streamlining audits, simplifying collections, and accelerating financial reporting.
Speed data analysis and reporting
  • Quickly analyze trends
  • Generate informative charts
  • Create strategy presentations

How Microsoft Copilot can reduce finance department spending

As a cost center, Finance teams face the challenge of constantly achieving more with fewer resources. By assisting with everyday tasks, Microsoft Copilot can help increase time for additional analysis, proactive audits, collections processes, and financial reporting.
Keep communication lines open
  • Draft communications such as approval requests, status emails, and supplier communications
  • Summarize stakeholder meetings around budget status and approvals
  • Create sourcing strategy decks

How Copilot can help reduce spend on financial systems and tooling

Microsoft Copilot can be extended into processes to bring data together and speed decision-making without performing expensive updates to financial systems.
Inform your decisions:
  • Draft budgets and spreadsheets
  • Search for cost variances across different options

How Microsoft Copilot can help reduce days sales outstanding

Collections play a crucial role in any business. Timely and efficient collections help ensure healthy cash flow, liquidity, and operational efficiency. 
Improve collections process
  • Use Copilot to organize information from past interactions
  • Draft communications with Copilot clearly outlining the collection process
  • Analyze different payment methods and its effectiveness

The content in this example scenario is for demonstration purposes only. You should evaluate how Copilot aligns with your organization’s business processes, regulatory requirements, and responsible AI principles.