Microsoft Scenario Library Finance Procurement insight acceleration

Available with: Microsoft 365 Copilot for Finance

Finance scenario: Procurement insight acceleration

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Scenario

Using Copilot for procurement insight acceleration

Enable faster speed to insights for contract data, supplier spend, and procurement business processes.

1. Collaborative document review​

Utilize Copilot for Finance in Excel to check for spending variances versus product deliverables.​

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Copilot in Excel

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Copilot for Finance (Preview)

Benefit: Streamline contract review processes, Reduce manual effort, and ensure compliance.

In Outlook, use Copilot for Finance to display information about prior contracts and supplier payments to be confident you are negotiating with the latest information.

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Copilot in Outlook

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Copilot for Finance (Preview)

Benefit: Simplify the process of finding customer information to prepare for a meeting.

In the supplier meetings, use Copilot in Teams to summarize agreements on deliverables and capabilities. Next, assign a rating based on established criteria.

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Copilot in Teams

 Benefit: Improve meeting efficiency, capture essential points, and facilitate follow-up actions.

Have Copilot search data from contracts, meetings, and emails to create a table of various suppliers organized by service delivered with a detailed assessment.

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Microsoft 365 Copilot Chat2

Benefit: Boost creativity, foster collaboration, and generate innovative solutions.

Use Copilot in Word to generate new supplier contract terms and recommendations for updated preferred vendor lists.

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Copilot in Word

Benefit: Standardize procedures, reduce errors, and empower team members with comprehensive reference material.

KPIs

Opportunity to impact key functional area KPIs

How Microsoft Copilot can help average request times

Microsoft Copilot can help with lowering resolution times which in turn ​leads to increased agent productivity and higher customer satisfaction rates.​
Boost productivity​
  • Rapidly find information​
  • Diagnose problems faster​
  • Check for similar issues and resolutions​
  • Quickly send follow-up communications​

How Copilot can improve risk management

Finance teams grapple with complex tasks—from credit and collections to risk management and compliance. Get real-time insights and strategic recommendations. By automating mundane tasks, Microsoft Copilot frees up time for critical decisions, streamlining audits, simplifying collections, and accelerating financial reporting.
Speed data analysis and reporting
  • Quickly analyze trends
  • Generate informative charts
  • Create strategy presentations

How Microsoft Copilot can reduce finance department spending

As a cost center, Finance teams face the challenge of constantly achieving more with fewer resources. By assisting with everyday tasks, Microsoft Copilot can help increase time for additional analysis, proactive audits, collections processes, and financial reporting.
Keep communication lines open
  • Draft communications such as approval requests, status emails, and supplier communications
  • Summarize stakeholder meetings around budget status and approvals
  • Create sourcing strategy decks

How Copilot can help reduce spend on financial systems and tooling

Microsoft Copilot can be extended into processes to bring data together and speed decision-making without performing expensive updates to financial systems.
Inform your decisions:
  • Draft budgets and spreadsheets
  • Search for cost variances across different options

How Microsoft Copilot can help reduce days sales outstanding

Collections play a crucial role in any business. Timely and efficient collections help ensure healthy cash flow, liquidity, and operational efficiency. 
Improve collections process
  • Use Copilot to organize information from past interactions
  • Draft communications with Copilot clearly outlining the collection process
  • Analyze different payment methods and its effectiveness

The content in this example scenario is for demonstration purposes only. You should evaluate how Copilot aligns with your organization’s business processes, regulatory requirements, and responsible AI principles.