Microsoft Scenario Library Government Enable budget adherence

Available with: Microsoft 365 Copilot

Government scenario: Enable budget adherence

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Scenario

AI can assist budget teams with tracking and managing spending and then draft communications for reviews and updates.

1. Establish budget tracking system

Collaborate with interdepartmental finance teams to finalize the list of data points needed for the budget tracking system. Use Copilot in Teams to summarize key data points, next steps, and ask for suggestions of questions to ask to keep the conversation on track.

Microsoft Teams icon

Copilot in Teams

Example prompt: Summarize key data points and next steps from our interdepartmental budget planning meeting.

2. Analyze budget trends

Harness Copilot in Excel to assist with budget data analysis by adding formulas columns, creating charts, and identifying patterns that could lead to variances.

Example prompt: Analyze this budget data and identify any patterns or variances that could impact our forecasts.

3. Document financial policies

Efficiently generate a list of financial policies using Copilot in Word, and draft comprehensive policy documents that incorporate relevant guidelines, procedures, and compliance requirements. Copilot helps to quickly summarize stakeholder insights and feedback to improve documentation quality.

Word icon

Copilot in Word

Example prompt: Generate a list of financial policies and draft a comprehensive policy document that incorporates relevant guidelines, procedures, and compliance requirements.

4. Oversee budget management

Utilize Copilot in Excel to analyze budget data, calculate variances, and gain insights into spending trends, ensuring effective oversight of budget management.

Example prompt: Analyze budget data and provide insights into spending trends, highlighting any areas of concern for effective oversight.

5. Present budget reviews

Swiftly create budget performance presentations based on financial analysis and previous meetings using Office Agent to draft slides, incorporate placeholder text, and suggest design improvements.

Example prompt: Create a budget performance presentation using the latest financial analysis and meeting notes. Suggest design improvements for clarity.

6. Communicate budget updates

Utilize Copilot in Outlook as a drafting partner to save time preparing succinct and compelling budget update emails. Ensure effective communication that summarizes financial data with colleagues and relevant stakeholders.

Example prompt: Draft a budget update email summarizing the latest financial data and key changes for stakeholders.

KPIs

Opportunity to impact key functional area KPIs

How Microsoft Copilot can help maintain budgets

Copilot can be extended into financial systems and other processes to bring data together and speed decision-making based on targets and trends.

Speed data analysis and reporting

  • Quickly analyze trends
  • Generate informative charts
  • Create strategy presentations

Inform your decisions

Improve your data

How Microsoft Copilot can help improve courtroom efficiency

Automate the tracking of Judicial utilization to uncover data insights and increase courtroom efficiency and transparency.

Task organization

  • Ensure critical tasks are addressed first
  • Track multiple deadlines

Save time

How Microsoft Copilot can help improve communications

Copilot streamlines employee creativity and collaboration, reducing the time and effort needed to meet communication demands and bolstering public trust.

Content creation

  • Ideate creative new ways to communicate
  • Tailored content to increase
    engagement and reach
  • Translation to expand global reach
  • Analyze effectiveness to update in real time

Task organization

Meeting insights

How Microsoft Copilot can help reduce procurement cycle time

Enable faster delivery timelines and contract compliance percentage rates to ensure contract terms and are met.

Optimizing Procurement Workflows

  • Reduce time spent on administrative tasks
  • Find knowledge and take action
  • Efficiently draft and format documents
  • Swiftly scan and summarize documents

Advancing Review

Facilitating Decisions

1Access Microsoft 365 Copilot Chat at m365copilot.com, or the Microsoft 365 Copilot Chat mobile app and set toggle to “Web”.

2Access Microsoft 365 Copilot Chat at m365copilot.com, the Microsoft 365 Copilot Chat mobile app, or the Microsoft 365 Copilot Chat app in Teams, and set toggle to “Work”.

3AI Agents allow Copilot to access your organization-specific apps. In the past this would have required an API call to get data from a system of record.

The content in this example scenario is for demonstration purposes only. You should evaluate how Copilot aligns with your organization’s business processes, regulatory requirements, and responsible AI principles.